Tips For Being An Organised Author

Tips For Being An Organised Author, guest post by Rachel de la Fuente

I've tried many way to keep my notes organized. I currently have 6 novels planned for the Exalted Bloodlines series. I'm considering doing a few side stories as well.

Tips For Being An Organised Author, guest post by Rachel de la Fuente
As I'm sure you can imagine, that means a lot of notes. When you consider all the notes I have from research to weave my mythology into the history of the world and from developing a culture, well, let's just say organization is important.

It's taken me a lot of experimentation to figure out a system that works for me. I started with just writing things down. Very quickly, however, I had notes everywhere.

So, I did the logical thing and collected all of my notes into one notebook. However, I quickly encountered several problems.

1.      Changing ideas meant crossing things out. I'm anal retentive about "final notes" and couldn't stand that
2.      Later additions would be pages away from their relevant notes. Nothing too terrible at first thought, but a pain in the butt when you're referencing things later.
3.      You have to keep the notebook with you. If you leave the notebook behind and you have a sudden idea, you can't double check your notes, or add to/adjust them.
4.      There's only 1 copy. I was lucky I never lost my notes. But if I had, they'd be gone forever.

So I knew I had to use another system. Already an avid user of Google Drive for my ancestry research, I decided to give that platform a go for my series notes.

I'm not going to tell anyone what they should or shouldn't do, but I highly suggest trying Google Drive. Allow me to give you a run down of my favorite features.

1.      It's everywhere. I have access to my files anywhere I go. As long as I have my phone, I have all my notes. And if I'm concerned I won't have decent signal, I can make the files available offline so  so it doesn't matter.
2.      Unlimited Storage. Google files, whether they be docs, spreadsheets, or presentations, are "free" to store. So you can have an unlimited number of files.
3.      Sharing. If I want to share a section of a WIP or the whole manuscript, I can just share it via email. The other person can view, comment, or edit, depending on the settings I choose.
4.      Version History. I'm sure I'm not the only one who has had a "brilliant idea" only to come back a few weeks later and determine that I was an idiot. Google maintains a version history documenting every change from the time the document was created, and they can be restored as necessary.
5.      Downloads. Downloading is super simple for back-ups, and you can download individual files in a wide variety of formats. Need to work in Word? No problem. Want an ePub to read through things on your phone? No problem.
6.      Organization. Last, but not least, I've made it back to the main topic, organization. You can sort your files however you want, and you can have as many folders as you want, so whatever organizational structure you prefer, you should be able to maintain it.

I know there are pitfalls to storing things "in the cloud", but there are problems with all of the organizational/storage methods I've tried.

Google has worked best, so far. I keep notes in folders for each book, as well as a separate folder for series notes in general, with individual files for each topic point.

Ultimately, it doesn't matter how you organize things, as long as it works for you. If you have a favorite organizational/storage structure, let me know in the comments, or shoot me a message on Facebook, Instagram, or Twitter.

Tips For Being An Organised Author, guest post by Rachel de la Fuente
Rachel de la Fuente (meaning of the fountain) lives in Maryland with the love of her life and two furry children that meow. The Most Special Chosen is her first novel, but it's hardly her first story. She's been writing since elementary school, and telling stories since she could speak. She is an avid fountain pen enthusiast with a bit of an ink problem, and often writes book notes and sections of stories by hand.

Rachel was born and raised in southern California, but spent many summers with family in Mexico. Her parents loved traveling, so she also spent many vacations in various locations, soaking up foreign cultures and sights. She still loves to travel, and is committed to crossing all of the locations off her bucket list.

Rachel is a proud Slytherin, and when not writing, spends much of her free time reading, cross stitching, and watching documentaries.

You can find and contact Rachel de la Fuente here:

Tips For Being An Organised Author, guest post by Rachel de la Fuente


I love to hear from you. So feel free to comment, but keep in mind the basics of blog etiquette — no spam, no profanity, no slander, etc.

Thanks for being an active part of the Writers and Authors community.